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Clerk & Recorder Home

Clip's from the Clerk - Vital Records

CLIPS FROM THE CLERK
BY Trish Gilbert
Saguache County Clerk & Recorder
 
VITAL RECORDS

Vital records, including birth, death, adoption, marriage and divorce, are confidential per Colorado State Statute (C.R.S. 25-2-117). As a result, Colorado vital records are not public records and therefore not searchable online. Vital records can only be released to those who are eligible.

Eligibility:

Proof of your relationship or direct and tangible interest is required. Applicants must submit proof of their relationship or documentation to establish their legal interest in obtaining vital records (e.g., birth or marriage certificates, certified court orders, insurance policies).

All vital record requests must be accompanied by proof of identification.

Birth certificates may be issued to:  The registrant (person name on certificate)

Document(s) needed to Prove Relationship:  Current spouse.   Marriage certificate is required – or for common law marriage, they can accept notarized affidavit of common law marriage, joint income tax returns, or insurance policies.  (In the case of common-law marriage, the document must clearly state: husband and wife).

Ex-spouse.  Must present proof of direct & tangible interest.  Marriage certificate is not acceptable. (i.e. insurance policy, letter from SSA, etc.)

Parent/co-parent.  Must be listed on birth certificate.

Stepparent.  Marriage certificate to a parent listed on birth certificate is required.

Legal Guardian.   Original, certified court order proving custody is required.

Grandparents/Great Grandparents.  Birth Certificate(s) proving relationship is required.  (Cannot accept baptismals, hospital records or school records, unless the customer has a letter from the state of birth stating that no record of birth was found).

Siblings/Half siblings.  Birth certificate proving at least one same parent required (cannot accept baptismals, hospital records or school records, unless the customer has a letter from the state of birth stating no record of birth was found).

Children/Grandchildren/Great Grandchildren.  Birth Certificate(s) proving relationship is required.  (cannot accept baptismals, hospital records or school records, unless the customer has a letter from the state of birth stating no record of birth was found).

Legal Representative/Paralegals.  Proof of client relationship required, as well as proof of the client’s relationship to the registrant. 

Attorney-in-fact/Agent (Power of Attorney).   Must present a Durable Power of Attorney that has been signed by the “principal” (person they are representing) and notarized.  Durable Power of Attorneys are indefinite unless specified in the document or upon death. We do not accept Medical Power of Attorney.  Review the Power of Attorney carefully, since some provide a limited amount of authority to the “attorney-in-fact”/” agent”.

Consular Corps/Consulate Offices.  Must present appropriate credentials verifying they are associated with the consulate.

Adoption agencies.  Certified court orders proving custody is required.  (May also accept notarized “Special Power of Attorney” document signed by mother and father if listed).

Genealogists.  Notarized signed release from immediate family member required as well as proof of the family member’s relationship.  Certificate marked “For Genealogical Use Only”.

In-laws/aunts/uncles/nephews/nieces/cousins.  Only eligible for birth records of deceased relatives that are over 50 years old and must present a copy of the registrant’s death certificate.

Recruiters.  Birth certificate can only be issued upon a signed release from inductee or they can have a DD371 (birth verification) completed.

Governmental agencies (SSA, Human Services, etc.) 

The State Registrar shall determine whether designation of additional offices is needed.  Their determination is based on an evaluation of the most efficient method to meet the needs of the people of this state with respect to the establishment and operation of the system of vital statistics.

Such offices are established by the State Registrar.  Employees of such offices shall adhere to the vital statistics law and regulations.

Accounting Standards:

  • Conform to the Colorado Vital Statistics Act and Regulations and follow instructions issued by the State Registrar;
  • Submit periodic financial and workload statistics as required by the State Registrar; and
  • Attend periodic meetings as required by the State Registrar.

Custodians of vital records shall not permit inspection of, or disclose information contained in, vital statistics records, or copy or issue a copy of all or part of any such record unless they are satisfied that the applicant has a direct and tangible interest in such record.

Saguache County Vital Statistics Records are kept in Del Norte at the Rio Grande County Clerk and Recorder’s Office:

     965 6th St
     PO Box 160
     Del Norte CO 81132-0160
     Phone (719) 657-3334