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Clip's from the Clerk - Digitizing

CLIPS FROM THE CLERK
BY Trish Gilbert
Saguache County Clerk & Recorder
 
Digitizing

US Imaging is scheduled to begin the digitizing process of our old books on July 13th.  County records are irreplaceable and extremely valuable; therefore, they will scan all media on-site. 

This is a 3 stage, 6 phase project.  This first stage of Phase 1 will take approximately 3 days (Friday thru Sunday).

US Imaging will provide Saguache County with an unparalleled combination of county expertise, proven processes and state of the art technology to provide the highest quality images and indexes possible.  US Imaging understands the scope of work required, the critical success factors, and the County’s goals.  They have become America’s premier County Conversion Service.

They have been in the imaging business for 42 years and have successfully served over 667 Counties nationwide.  They are the only scanning vendor in America that exclusively serves Counties.

STAGE 1

ON-SITE SCANNING

  • State of the Art Scanners – US Imaging is a beta test site for multiple scanner manufacturers and receive new technology several months before competitors. They are constantly upgrading and currently operate the very latest scanners for Bound books, Rollfilm, Cards, Aperture Cards and Drawings.
  • ImageXpress – A software utility that allows Counties to easily access images by book-page #, document #, quickly scroll through an entire book, roll, jacket or aperture card, view both TIFF & JPEG images, adjust JPEG grayscale contrast, crop, deskew, redact, mask, print, save or e-mail images as needed.

STAGE 2

DOUBLE INSPECT, GROUP, INDEX & VERIFY

  • 100% of the images are inspected for legibility, grouped together as documents and indexed by 2 separate operators and compared electronically, any mismatches are inspected by a third operator and corrected for 100% accuracy.
  • Poor quality reporting – 100% of the images are inspected two times as 12” x 16” images on 20” portrait monitors for legibility. We will provide a detailed report of Book-Page # or Document-Page # and the reason that it has been reported as poor quality: too light, too dark, blurry, A Page, retake, missing, etc.
  • Image review – A software utility that sorts and filters the images on the poor-quality image report and displays the poor-quality images. The County can easily uncheck images that are acceptable quality.

STAGE 3

IMAGE ENHANCEMENT

US Imaging can adjust the poor contrast of an entire roll, splice, book, jacket, aperture card, document, page or any specific area on a page to provide the most legible images possible.

Approximately $168,000 of the grant money will be used to fund our digitizing project.

Clip's from the Clerk - Postmarks Don't Count in Colorado

CLIPS FROM THE CLERK
BY Trish Gilbert
Saguache County Clerk & Recorder

Postmarks Don’t Count in Colorado

Saguache County Voters:  Postmarks don’t count in Colorado!  If you are returning your ballot by mail, use 2 stamps and mail before June 18th, so your county clerk RECEIVES them by June 26th. 

After June 18th, take them to our county outside ballot drop-off location (not a USPS mailbox), which will be open from June 22nd until 7:00 p.m. on Election Day, June 26th.

The 24-hour ballot drop box is located in the south parking lot at the courthouse (501 4th St) in Saguache.

Colorado Secretary of State Wayne Williams announced that as of June 12, 2018, so far 134,038 voters have returned ballots for the June 26 primary election.

The data is broken down by gender, county and party and, for the first time ever, includes the number of unaffiliated voters who have turned in ballots.

So far, 55,584 Republican ballots (not affiliated Republican voters), 78,199 Democratic ballots and 25,502 envelopes from unaffiliated voters have turned in ballots.

Voters, in 2016, approved Proposition 108, which automatically allows unaffiliated voters to participate in primary elections without affiliating with a particular party. Williams in March launched the UChooseCO campaign to remind unaffiliated voters they will receive two ballots but they can only vote one. If they vote both the Republican and Democrat ballot neither one will count.

This is the first primary election where unaffiliated voters are allowed to automatically participate.  Unaffiliated voters who expressed a preference for a Republican or democrat ballot were sent that party’s ballot, but those who did not  were sent both ballots.  Again, only vote one.  If you vote both, neither ballot will count.

The turnout totals do not indicate whether an unaffiliated voter picked a Republican or Democratic ballot.

Also, the statistics show that either no ballots or a small number of ballots have been turned in for some smaller counties but that's because the ballots have yet to be processed. Their numbers also do not reflect ballots put in 24-hour drop boxes over the weekend, but those ballots will be reflected in Tuesday's report.

Here is turnout data for the last decade:

  • 2016       644,723 ballots cast / 3,015,250 active voters = 21.38% turnout
  • 2014       634,181 ballots cast / 2,903,612 active voters = 21.84% turnout
  • 2012       530,119 ballots cast / 2,231,484 active voters = 23.76% turnout
  • 2010       774,071 ballots cast / 2,391,825 active voters = 32.36% turnout
  • 2008       488,130 ballots cast / 2,223,503 active voters = 21.95% turnout

If you have any questions, Jane, Desiree, Ben, Dominique and I are here to assist you in any way.

We are committed to putting citizens and services first.

Saguache County Clerk & Recorder's Office Closed on June 26, 2018 for Motor Vehicle and Recording Services

Office Closure
By Trish Gilbert
Saguache County Clerk & Recorder

The Saguache County Clerk and Recorder’s office will be closed for motor vehicle and recording services on June 26, 2018, during the Primary Election.

The VSPC (Voter Service and Polling Center) will be open 7:00 a.m. – 7:00 p.m. on June 26th in the commissioner meeting room located on the main floor of the courthouse at 501 4th St., in Saguache.

Clip's from the Clerk - The Washington Post has Told the World....

Clip’s from the Clerk
By Trish Gilbert
Saguache County Clerk & Recorder
 
The Washington Post has Told the World . . .
How Colorado Became the Safest State to Cast a Vote

Secretary of State, Wayne Williams, congratulated Colorado County Clerks’ for this well-deserved national recognition and for their hard work to improve, modernize and better protect the integrity and accuracy of Colorado’s elections.

The Cybersecurity 202
Derek Hawkins

As local officials across the country scramble to hack-proof their voting systems ahead of the midterm elections, there’s one state that is paving the way as a leader in election security.

Colorado has done virtually everything election experts recommend states do to stave off a repeat of 2016, when Russian hackers targeted 21 states as part of the Russian government’s massive election interference campaign.

  • The state records every vote on a paper ballot.
  • It conducts rigorous post-election audits favored by voting researchers.
  • Nearly every county is equipped with up-to-date voting machines.
  • Election officials take part in security trainings and IT workers test computer networks for weaknesses.

Although there’s no evidence that votes were altered in 2016, the stakes are high.

The Senate Intelligence Committee, which is investigating Russia’s interference, released a report affirming that states should be the main entities running elections.  But lawmakers are still concerned about potential vulnerabilities in election infrastructure.

Although more than half of all states require post-election auditing, only Colorado, Rhode Island and New Mexico use risk-limiting audits.

“Colorado is certainly hitting all the high points that we’ve been arguing others should,” said Joseph Lorenzo Hall, chief technologist at the Center for Democracy and Technology and an expert on voting systems.  “It’s hard to compare states apples-to-apples because they’re so different, but Colorado has really been a leader.”

According to Williams, the state has been proactive in other ways, too.  Its county clerks, for example, use two-factor authentication to access voter registration databases, which Russian hackers targeted in 2016.  And in 2017 became the first state in the country to complete a statewide risk-limiting audit.

“In Colorado, even if something happens, I don’t have to worry about it because there’s a process in place,” said Marian Schneider, president of the nonprofit organization, Verified Voting.  “It’s almost like a disaster recovery plan for elections that if a disaster were to befall the vote count, we could recover from it.”

Clip's from the Clerk - Ballots GO Out June 4, But Remember, Don't Spoil It

CLIPS FROM THE CLERK
BY Trish Gilbert
Saguache County Clerk & Recorder

  

Ballots Go Out June 4, But Remember, Don't Spoil It

Ballots for the June 26 primary election will be mailed on June 4th as Coloradans choose their nominees in several key open races, including Governor, Attorney General and State Treasurer.

Voters also will select their nominees for Congress, the Colorado General Assembly and other races.  Counties also are holding elections for Sheriff, Commissioner, Clerk and Recorder, Coroner and Surveyor.

It's the first time in state history that unaffiliated voters will be able to participate in the primary without first choosing to be a member of a particular party.

Colorado Secretary of State Wayne Williams has been delivering a blunt message to those unaffiliated voters: Don't spoil it -- only vote one ballot.

That's because they will receive both the Democratic and Republican ballots unless they earlier selected which ballot they wanted mailed to their residence. If a person votes both the Republican and Democratic ballot, neither one will count.

Coloradans in 2016 approved Proposition 108, which allows automatic participation for unaffiliated voters. 

“The voters have spoken,” Williams said, “and it’s the job of election officials to implement their will as best we can."

County clerks faced a May 12 deadline to mail ballots for overseas and military voters.

Clip's from the Clerk - Voter Registration Deadlines

CLIPS FROM THE CLERK
BY Trish Gilbert
Saguache County Clerk & Recorder
 
Voter Registration Deadlines
  • People can register to vote and change their address up through Election Day, June 26th.
  • Last day for voters who are affiliated with a political party to change or withdraw their affiliation if they wish to vote in a different party’s primary election, May 29th.
  • Last day for unaffiliated voters to select a preference before the Primary, May 29th. If no preference is made by this date, you will receive two ballots.  Remember – ONLY VOTE ONE! – for your ballot to count.   
  • Voters who are registering for the first time and by mail, agency, and VRD must register 22 days before the election, June 4th.
  • If a person registers with a Voter Registration Drive (VRD), the application must be submitted 22 days before the election, June 4th.
  • An existing voter may register by mail or online up to 8 days before the election to receive a ballot in the mail, June 18th.
  • After the 8th day, a person must register in-person (County Clerk’s office, VSPC) and receive his/her ballot in person, June 19th – 26th.
  • UOCAVA (Uniformed Overseas Citizen Absentee Voter Act) are not subject to the 8-day deadline.

Know the Date

June 4, 2018 – First day mail ballots may be mailed to voters.

June 4, 2018 – Logic and Accuracy Test, 9:00 AM.  Public is welcome.

June 26, 2018 – Primary Election.  Polls are open from 7:00 AM – 7:00 PM on the main floor of the Saguache County Courthouse located at 501 4th St., Saguache.

24 hr. Ballot Drop Box Open – June 22nd – June 25th and up to 7:00 PM June 26th.

Colorado is an ALL mail ballot state.  It is no longer necessary for a voter to go in person to vote.  Every active registered elector will receive a ballot in the mail.

As of May 7, 2018, Colorado Secretary of State Wayne Williams gave this information to the press:

            “So far, 36,729 unaffiliated voters have picked which ballot to vote in the June 26 Primary.  They choose 20,419 D ballots or 55.9%; R’s: 13,919 or 37.9%.  There are no third-party primaries so U’s who picked those will receive both ballots.  ONLY RETURN ONE.”

Clip's from the Clerk - Eureka!

Clip's from the Clerk
By Trish Gilbert
Saguache County Clerk & Recorder
EUREKA!
(A cry of joy & satisfaction!)

As custodians of public records, the Saguache County Clerk and Recorder’s office respectfully requested funding assistance through a grant for digitizing our old books, aperture cards, microfiche and other documents - indexing of the documents, providing permanent archiving of our historical documents and for our web hosted public access site.

Saguache County is where the West was settled.  Our county is economically depressed with no significant tax base to generate revenue for badly needed services such as this project.  Our records go back to the 1800’s and some of our books are in very poor condition with an occasional page missing.  We are dedicated to preserving this important history, but without digitizing, our old books are at risk of further deterioration and even loss of important information.  Approval of this grant request for Saguache County will now link our past with the present and take us forward into the future of technology for historic preservation while providing state-of-the-art services to our citizens.

We also requested enough funds to add a slipsheet printer, and a Laser Jet Printer as well as a Public Search Workstation, to include maintenance and Internet services.  Some of our office equipment used for recording is outdated.  At present we have just one public search station.  We will also purchase a light table for viewing recorded plat maps.

Our Board of County Commissioners is very excited about this project and eager for us to get started.  They realize the seriousness and historic nature of these documents and would like to see them preserved in timeless quality.

A lot of time and careful consideration was given to this grant application.  Our entire staff was involved throughout the process.  Ben and Desiree kept the daily operations of the clerk’s office going while Jane made important contacts for letters of support from recording stakeholders such as the Abstract Office, title companies, searchers, etc.  – we even received a letter of support from the Saguache County Museum.  There were many demands on everyone’s time.

We deeply appreciate the Electronic Recording Technology Board’s approval of our full request of $181,553.89!

No strings attached.  The grant money we receive will be at no cost to the taxpayer.   No in-kind contributions and no payback of grant funds.  Eureka!


Clip's from the Clerk - Logic and Accuracy Test

Clips from the Clerk
By Trish Gilbert
Saguache County Clerk & Recorder
 
Logic and Accuracy Test
Overview
What is a Logic and Accuracy (L&A) Test? 
  • A step-by-step documented review of a voting device's ability, prior to use in any election, to accurately produce voter choice for the candidates and ballot measures in an election.
  • A test that ensures the election has been programmed correctly by casting votes for all offices and ballot questions and issues that are on the ballot on a representative sampling of voting equipment.
  • A test that ensures the voting system will accurately count all types of ballots (mail, provisional, VSPC, and audio ballots).
Why do we have an L&A Test?
The L&A test ensures that
  • The election is programmed correctly
  • The voting equipment is functioning properly, and
  • The voting equipment is counting ballots accurately.
The test is conducted in public so that the public knows their votes are being counted accurately.
Several members from the public participate in the L&A test, either as members of the Testing Board or as observers*. An important part of the election process is to be open and transparent when preparing for an election.
*Each major political party, minor political party, ballot issue committee that has an issue on the ballot, and the coordinating entity may designate one person who must be allowed to witness all public tests and the counting of pretest votes.
 
Preparing for the Test -The Testing Board
Before starting the L&A test process, the Designated Election Official (DEO) appoints a Testing Board.
 
The Testing Board must consist of one registered elector from each of the major political parties. The electors must be registered voters in the county.
 
Testing Board Members will be:
1 Democratic Party member
1 Republican Party member
 
Testing Board Ballots
The Testing Board will be given 25 ballots each in advance of the test.  Board members will vote their ballots and record the votes on the hand tally sheet.
 
County Test Ballots
The County will also have test ballots.  These test ballots must include:
  • At least one ballot from every style
  • Enough ballots to represent a vote for every position on each ballot style
  • At least one ballot that is fully marked (all overvotes)
  • At least one ballot that is blank (all undervotes)
The number of test ballots a county is required to use depends upon the number of candidates and the number of choices in the most complex race, and/or the number of precincts. 
 
Central Scanner Testing
Here are the steps for central scanner equipment testing.  Each group of ballots will be run individually through the equipment. We will then verify that the machine count matches the hand count.
 
If the totals do not match, we will re-check the hand tallies. Often, human error can account for the discrepancy.
 
Resealing the Equipment
All equipment is reset and resealed in the presence of the Testing Board.
 
A Legal Notice will be published with information, including the date and time for the 2018 Primary LAT.  The public is always welcome.
 
If you have any questions about this process please contact our office.

Clip's from the Clerk - U Choose Campaign

Clip’s from the Clerk
By Trish Gilbert
Saguache County Clerk & Recorder
 
U Choose Campaign

The U Choose campaign is based on the idea that Unaffiliated Voters now have a chance to make their voice heard early in the election process by voting for candidates that represent their values.

The campaign features words that represent issues unaffiliated voters care about like education, the environment, healthcare and jobs/the economy.

Unaffiliated voters can now have their say in the upcoming Colorado primaries.  Choose candidates you believe share and represent your values. 

Unaffiliated Voters:  Choice happens with U.  Find out how you can select and receive your ballot.

For more information go to the website:  UChoose.co.gov. 

You can also stop by our office or give us a call.  Jane, Desiree, Ben, Dominique and I are here to help.

As of April 12, 2018, Active & Inactive Voter Counts for Saguache County:

·        Republicans – 936

·        Democratic – 1821

·        Unaffiliated - 1483

Clip's from the Clerk - Primary Election Refresher

CLIP’S FROM THE CLERK
By Trish Gilbert
Saguache County Clerk & Recorder
 
Primary Election Refresher

Where do people vote?  Colorado is a vote by mail state.  This means that voters receive their ballots in the mail.  Voters no longer need to go to a physical location to vote.

People can also vote at Voter Service and Polling Centers (VSPCs).  These are locations set up in the days leading up to Election Day and on Election Day for voting. 

Saguache County has only one VSPC, located on the main floor of the Courthouse at 501 4th St., in Saguache.  The VSPC will be open Monday – Friday June 18th -25th, from 8:00 AM – 4:00 PM.

Primary Election is held on the last Tuesday in June in each even-numbered year.  Candidates for federal, statewide, and county offices seek party nominations to the general election ballot.

 When is the election?  

The Primary Election will be held on June 26, 2018.  Polls will be open from 7:00 AM – 7:00 PM.

There has been some confusion for voters regarding the Secrecy Sleeve that is required to accompany the ballot.  Saguache County outsources ballot mailing to an approved vendor. 

There are four parts to a ballot that gets mailed:

  1. The outside envelope is what the voter gets in the mail.
  2. The return envelope is what the voter puts their ballot in and returns to the Clerk & Recorder’s Office via mail, in-person or by depositing it in the outside drop box.
  3. The Secrecy Sleeve with Voter Instructions. This is an 8 ½ X 11 inch paper that is folded in half.  This is used as the Secrecy Sleeve to place over your voted ballot before it is placed into the return envelope.
  4. The ballot itself.

In an effort to save taxpayer dollars, we chose to do away with the traditional white, open envelope (Secrecy Sleeve) that you are used to.  Saguache County is required to use dual language for all election material so we made the decision to use the sheet of paper with the instructions for the Secrecy Sleeve itself.  One side is in English and the other side is in Spanish.

Remember, May 29, 2018 is the last day for voters who are affiliated with a political party to change or withdraw their affiliation if they wish to vote in a different party’s primary election.

If you have any questions please stop by our office or give us a call at 719-655-2512.  Jane, Desiree, Ben and I are ready to help.

Clips from the Clerk: Increase Primary Election Knowledge

CLIPS FROM THE CLERK
BY Trish Gilbert
Saguache County Clerk & Recorder
Increase Primary Election Knowledge
*Voters Affiliated with a Party That is not holding a Primary:
  • Voters who are affiliated with a major party (Republican or Democratic) will get the ballot for that party.
  • Voters who are affiliated with a minor party will get that party ballot if the minor party is holding a Primary.
  • A voter affiliated with a political party that is not participating in the Primary Election will not receive a mail ballot.
*Unaffiliated Voters May Choose a Party Preference:
  • Unaffiliated voters may choose a party preference. This means they can choose which party ballot they want.
  • An unaffiliated voter could preference for a Republican ballot, or an unaffiliated voter could preference for a Democratic ballot.
  • If a minor party is participating, an unaffiliated could preference a minor party if the minor party is allowing unaffiliated voters to participate.
  • Remember that a voter must choose a preference by May 29th.
  • The voter can indicate a preference by filling out a voter registration form.
*Unaffiliated Voters Who Don’t Choose a Party Preference:
  • Some unaffiliated voters will not affiliate and they won’t select a party preference.
  • In this case, an unaffiliated voter will get a “Ballot Packet.”
  • The ballot packet contains all applicable ballot styles, including the Republican or Democratic ballots. It could also include a non-partisan ballot if there are issues and/or questions on the ballot.  (Ballot Measures).
  • The voter must choose one party’s ballot to vote.
  • The voter should only return the party’s ballot that he/she voted.
*Voter Anonymity
 
Frequently Asked Question: “I am an unaffiliated voter and I received my ballot packet.  Will someone be able to find out how I voted?”
  • Which party ballot a voter voted is public information.
  • HOW a person voted is still private.
  • To maintain privacy for the unaffiliated voter, first, an election judge must remove the ballot, enclosed in its secrecy sleeve, from the mail ballot return envelope and pass it to a bipartisan team of judges without allowing the team of judges to determine the identity of the voter.
  • The bipartisan team of election judges must remove the ballot from its secrecy sleeve, review the ballot, and audibly report to the first election judge which political party’s election the voter voted in.
  • The first election judge must record in SCORE which political party’s election the voter voted in or document the proper party information for later recording in SCORE.
  • This process requires separate judges to make sure the voter’s privacy is maintained.
Unaffiliated voters are allowed to vote in the Primary Election for the first time EVER.  Just remember -  Jane, Desiree, Ben and I are here to help.

Voter Participation Center Mailing

From March 21-24, households across Colorado will be receiving voter registration mailings from the non-profit group Voter Participation Center (VPC).

These mailings will include voter registration forms and directions on how to fill out and return the form to their county clerk and recorder.  Currently, VPC intends to mail out about 120,000 letters to households across the state.  36 will be mailed to Saguache County.

If you receive one of these mailings and have questions, please call VPC’s help line directly at 1-877-255-6750.

By Trish Gilbert
Saguache County Clerk & Recorder

Clips From The Clerk: Brand Book

CLIPS FROM THE CLERK
BY Trish Gilbert
Saguache County Clerk & Recorder
Did You Know . . .
by Statute . . .
 
Complete brand records shall be kept on file for inspection by the public at the office of each county clerk and recorder?
 
Upon the first of every month or as soon thereafter as possible, the state board of stock inspection commissioners shall cause to be exhibited in the office of the county clerk and recorder in all counties in the state and post, when permissible, in Colorado licensed livestock markets a list showing all the brands and transfers recorded for the previous calendar month.  Said list shall show a facsimile of the brand, the name of the owner, and the owner’s post-office address, county, and state.  The list shall remain posted until the following month when the new list is posted.
 
Brand inspection is mandatory on cattle, horses, mules and donkeys.
 
This has been part of Colorado’s history in one form or another since 1865.
 
The Colorado Brand Book is a periodic record of livestock brands registered with the Colorado state livestock agency.
 
Colorado Brand Book goes back at least as far as the early 1900’s.  No copyright renewals have been found for this publication.  It is currently issued at 5-year intervals, immediately following the assessment of brands.
 
In 1938 the Colorado Brand Book cost $2.  In 2018 the price of the Colorado Brand Book (2017 Edition) is $30.  The 2017 brand book includes all brands recorded and paid as of November 30, 2017.
 
The expected delivery of the 2017 Colorado Brand Book is sometime this month. 
 
Anyone interested in researching brands or looking for information on lost or stolen livestock that has been posted, is welcome to visit our office.

     

Clip's from the Clerk - Unaffiliated Voters

CLIPS FROM THE CLERK
BY Trish Gilbert
Saguache County Clerk & Recorder

UNAFFILIATED VOTERS:

Let’s Make Sure Your Vote Counts.

Recent changes in Colorado law now allow unaffiliated voters to vote in a primary election.

Here’s how it works:

  1. You receive two ballots in your packet, one Democratic ballot and one Republican ballot.
  2. Choose ONLY ONE of these ballots and fill it out. Discard the ballot you won’t use.
  3. Return your ONE voted ballot in the return envelope.

Important things to remember:

  • Sending in two voted ballots will disqualify all of your votes.
  • Your vote in this election will not affiliate you with a political party.

The 2018 Saguache County Primary Election is June 26, 2018.

If you have any questions - Jane, Desiree, Ben and I are here to help.

Clip's from the Clerk - Election Judges

Clip’s from the Clerk
By Trish Gilbert
Saguache County Clerk & Recorder

Election Judges

Election judges are registered electors appointed by the county clerk to perform the election duties assigned by the clerk.  Judges are appointed to serve two-year terms and ensure that elections are administered fairly according to federal and state law.

To be an election judge, an individual must:

  • Be a registered elector in the political subdivision (except for student election judges).
  • Be physically and mentally able to perform the assigned tasks.
  • Attend a training provided by the county clerk.
  • Not have been convicted of fraud or other election offense.
  • Not be a candidate or be related by blood, marriage, or civil union to the second degree to a candidate whose name appears on the ballot.

Election judges must have a background check and affirm to an oath.

The county clerk may assign an election judge based upon appropriate skill level and interest.

There must be at least three judges at each VSPC (Voter Service and Polling Center), one of whom may be a student judge.  As long as two judges of differing affiliations are present, voting may continue.  If, however, there are only two judges of the same affiliation or only one judge, voting may not proceed.

A county with fewer than 5,001 active electors by the 90th day before Election Day may use regular county staff that is sworn in as election judges to conduct signature verification.  This is a practice we use in Saguache County.

I would like to applaud our election judges who stuck with us in the 2017 Coordinated Election.  Our appreciation goes out to:

  • Lisa Jaminet
  • Karen Cowan
  • Kevin Noland
  • Barbara Tidd
  • Chuck Tidd
  • Kathy Geddes
  • Marilyn Fenton
  • Matie Belle Lakish
  • Richard Drake
  • Desiree Gerade
  • Jane Whitten

Although we experienced a big learning curve with the new Dominion Voting System, I think it was mutually agreed, their jobs as election judges just got easier.

Election judges are the backbone of the voting process.  They help to ensure transparency and elevate voter trust.  Saying “thanks” doesn’t seem enough for their dedication to protect the integrity of elections.

Colorado Open Records Act (CORA)

Colorado Open Records Act (CORA)

What is CORA?

“CORA” stands for “Colorado Open Records Act”.  In the spirit of open government, the Colorado Open Records Act requires that most public records be available to the public.  Anyone can request information that is in the possession of a government office.  24- 72 (C.R.S.)

Where do I submit my records request?

You must submit your request to the custodian of the record - the government office that actually holds the record itself.  There is no central repository for public records or single office that fulfills public records requests in Colorado.  If you don’t know how to contact a person from the appropriate office, call the government entity and ask how to submit your request.

To request records in possession of the Saguache County Clerk and Recorder’s Office, send a written request by mail, fax, or email to:

Saguache County Clerk and Recorder

PO Box 176      501 4th St

Saguache CO 81149

Fax:  719-655-2730

Do all open records requests go through the Saguache County Clerk’s Office?

No.  An open records request needs to be filed directly with the appropriate government office or the custodian of the records that you want to see.  Other agencies may have different processes for open records requests, so contact the office ahead of time to review its process.

Do I have to submit a CORA request with the Saguache County Clerk’s Office to get information?

No.  It is the intent of our office to provide records to the public without requiring a CORA request.

Before making a CORA request, contact our office to request information from our staff.  Many documents are already available to the public.  We would be more than happy to help you access these filings without asking you to make a CORA request.

Clip's from the Clerk - Inspire Colorado

Clip’s from the Clerk
By Trish Gilbert
Saguache County Clerk & Recorder

Inspire Colorado

An organization named Inspire Colorado has joined our efforts for nonpartisan voter registration through our schools.  Inspire Colorado Program Coordinators train and support juniors and seniors in high schools to conduct nonpartisan peer-to-peer voter registration drives in their schools with the goal of registering to vote 85% of eligible seniors.  Their goal is to amplify the youth voice by increasing voter turnout among young adults through nonpartisan voter registration, education and student engagement with elected officials.

Inspire Colorado provides civic experience for high school juniors and seniors; transforming young leaders’ inspiration into action that improves our communities and strengthens our democracy.

Inspire Colorado Experience:

  • Lead official voter registration efforts in high schools.
  • Engage peers in Get Out The Vote (GOTV).
  • Meet with lawmakers and community organizations tackling some of Colorado’s most pressing problems.
  • Plan with peers to earn the Eliza Pickrell Routt Award.

QUICK FACTS

-Inspire Colorado is a nonpartisan program of Inspire U.S., a 501(c)(3) organization.

-Works with more than 30 Colorado High Schools.

-Approved by NASSP.

-Supports peer-to-peer voter registration and mobilization efforts in high schools.

-Trained more than 80 juniors and seniors as Inspired Leaders.

-Registered and pledge to vote 4,200 young people in 2 years.

-Organized candidate and elected official forums, a U.S. Senator debate as well as school visits by state representatives, senators and the Colorado Secretary of State.

Nominate a student for the program at www.inspire-usa.org/nominate.  Interested students can apply directly at www.inspire-usa.org/2017_application.

NOW FOR SOME TRIVIA

Have you ever heard someone say, “That cost me two bucks!”?  How did dollars ever get the nickname “bucks”?

A male deer is called a buck.  Many pioneers hunted bucks.  They ate the deer meat and kept the deerskins.  Some deerskins were used to make clothes.  The rest of the deerskins were sold.  The hunters were given a dollar for each skin of a buck.  Many times the hunters had to trade their deerskins for a dollar’s or a buck’s worth of supplies.

Thus, pioneers started calling a dollar a “buck”.

So . . . the moral of the story - get INSPIRED now.  It won’t even cost you a “buck”!

Clip's from the Clerk - County can now Issue Exempt Military Plates

Clip’s from the Clerk
By Trish Gilbert
Saguache County Clerk & Recorder

County Issued Exempt Military Plates

As of February 1, 2018, we have been able to process what many refer to as “free” plates.  This is really a wonderful new service for our citizens.

Many Military-themed Plates offer a qualified individual a Fee-Exempt Registration for their first set of these plates, referred to as Exempt Military Plates.  Previously, these Exempt Military License Plates were issued only by the State.  Saguache County can now issue these plates.  The plates below no longer require an authorization from Title & Registration Section.  Each Plate Type is eligible for Persons with Disabilities plate versions.

  • Air Force Cross
  • Silver Star
  • Disabled Veteran
  • Distinguished Service Cross
  • Distinguished Service Flying Cross
  • Former Prisoner of War
  • Pearl Harbor Survivor
  • Medal of Honor
  • Navy Cross
  • Purple Heart
  • World War II Veteran

Requirements for an Exempt Military License Plate include:

  • Ownership documents or Title
  • Proof of current valid insurance
  • The First Plate per Applicant is waived all Ownership Taxes/License Fees
  • Submit a completed DR2002 Military License Plate Application
  • Second and subsequent issuance of Military Plates in which a new plate is issued will be assessed a one-time additional Special Plate Fee of $50.00, in addition to all License Fees and Ownership Tax

The Exempt  Military Plates must still meet the qualification requirements per C.R.S. 42-3-213(1)(b)(I)(A)(B)(C)(D)(E)(F)(I)

  • Exempt Military Plates cannot be Personalized
  • Exempt Military Plates can be issued to Passenger, Motorcycles, Farm Trucks, Motor Home and Light Trucks and Recreational Vehicles (that do not exceed 16,000 lbs. empty weight).
  • Disabled Veteran and Disabled Veteran Handicap Plates require an eligibility letter stating that the veteran meets one of the following:
    • Permanent service connected disability rated at 50% or more, or
    • Loss or permanent loss of use of one or both feet, or
    • Loss or permanent loss of one or both hands, or
    • Loss of sight in both eyes
    • Verification of the Qualification need to be in writing from the Veterans Administration, or the Branch of Service (on Official Military Stationary) from which the veteran’s compensation is received
    • Disabled Veteran Handicap applicant must submit a DR2219 Parking Privileges Application
    • Honorable Discharge from a branch of the Armed Services of the United States can be proved with a copy of the DD214 or other discharge documents issued by the Armed Services of the United States

Clips From the Clerk 1/26/2018

CLIPS from the CLERK
BY Trish Gilbert
Saguache County Clerk & Recorder
Saguache County VOTES!
According to the Webster dictionary, a vote is a decision by one or more persons on a proposal, resolution, bill, etc., or a choice between candidates for office, expressed by written ballot, voice, show of hands, etc.
 
Voting is a PRIVILEGE.  Voting is your LEGAL RIGHT.  Voting is your RESPONSIBILITY.
 
In an effort to offer every eligible citizen of Saguache County the ability to vote, an invitation was sent to each school in our county inviting them to participate in the voter registration award program offered by the Secretary of State’s Office.
 
Background information for the voter registration award:
 
Eliza Pickrell Routt, with her husband, John Routt, settled in Colorado on the brink of its statehood in 1875.  John Routt would be elected the first Governor, making Eliza Pickrell Routt the first, First Lady of Colorado.  In this role, she dedicated herself to building a structured community with equal rights for women.  She joined the Non-Partisan Suffrage Association of Colorado and served as president of the City League of Denver branch.  In honor of her commitment to getting suffrage passed, Routt was the first woman registered to vote in Colorado.
 
In honor of Eliza Pickrell Routt’s dedication to voting equality, the Secretary of State’s office has created the Eliza Pickrell Routt Award.  This award is given to high schools that have 85% of eligible seniors registered to vote.
 
Voter Registration
Eligibility Requirements:
            *At least 16 years old, though they cannot vote until they are 18
            *Citizen of the United States
            *Resident of Colorado for 22 days before the election
There are several ways a person can register to vote.
  • In person at the county clerk’s office
  • By mail (including fax and email)
  • At a Driver’s License Office
  • At a voter registration agency (Human Services office, WIC office, disability office, etc.)
  • In person at a Voter Service and Polling Center (VSPC) up through election day
  • Through a Voter Registration Drive (VRD)
  • At a high school
  • Online at GoVoteColorado.com to register to vote and/or update your voter registration
  • Other offices such as Post Offices, municipal clerk’s offices, libraries, etc.
Jane, Desiree, Ben and I are here to help should you have any problems.  Please call 719-655-2512 or stop by between 8:00 a.m. and 4:00 p.m. Monday thru Friday, except Holidays.
 
This year we will have both a Primary Election and a General Election.  We urge everyone to please exercise your right to vote.  Help make Saguache County the place of choice to live, work, play and grow in the Southern Region of Colorado.

Clips From The Clerk 1/23/2018

CLIPS FROM THE CLERK
BY Trish Gilbert
Saguache County Clerk & Recorder
Online Motor Vehicle Renewal Instructions
Our new service for online motor vehicle renewals went live on January 21, 2018.  Here are some helpful tips.  To begin with you will need:
  • Your license plate number. Once you enter your plate number, you will have an opportunity to view non-eligible license plates.
  • Credit Card or checking account.
  • A valid email address.
  • Current insurance.
Please make sure that you go to the official site: www.colorado.gov\renewplates.    Beware that there are “scalper” sites that charge an additional fee to use their web site.  Keep in mind that should you accidentally use one of those sites; neither the state nor county can refund your money.
Basically, the transaction needs to be a “perfect” renewal.  You can’t change your address and your insurance must be current in the system. 
The great news is, this is a 24/7 service!

eRecording is Available!

eRecording
The main focus of recording is the maintenance and integrity of the Saguache County Public Land Records which date back to the 1800’s.  Our duties include recording and imaging documents for permanent public record; providing a grantor/grantee index for search and retrieval of recorded documents and providing copies of those documents to the public upon request.
 
Documents typically recorded in our office include but are not limited to:
  • Deeds (warranty, quit claim, beneficiary, personal representative, etc.)
  • Deeds of Trust and Mortgages
  • Plats and Land Surveys
  • Easements and Covenants
  • Liens and Transcripts of Judgment
  • Marriage and Civil Union Licenses
  • Military Discharge Records
The Saguache County Clerk & Recorder’s Office offers eRecording services.  Electronically submitting documents for recording increases speed and security and decreases costs, when compared to traditional mail submissions. 
 
Online document recording is encouraged for anyone who records multiple documents frequently.  If you are interested in this service please contact one of the vendors below.
  • CSC eRecording Solutions   866-652-0111
                                                     www.erecording.com
  • SIMPLIFILE                         800-460-5657
                                                      www.simplifile.com
  • Indecomm Global Services 651-415-9361
                                                       www.indecomm.net

Saguache County Clerk & Recorder's Office will be Closed on....

The Saguache County Clerk & Recorder's Office for Motor Vehicle and Recording departments only, will be CLOSED for the Primary Election on June  26, 2018 and also for the General Election on November 6, 2018. The Voter Service & Polling Center (VSPC)will be open from 7:00 a.m. - 7:00 p.m.  Sorry for any inconvenience.